How to Effectively Pitch Editors & Get Published

Pitching editors in a way that will help you land content placements isn't easy. Learn the secrets to successfully pitching editors.

February 10, 2020

How to Effectively Pitch Editors & Get Published

Chances are, you already know how important it is to get your company featured in major industry publications.

After all, high quality guest posting can do a lot to grow your company - build awareness, bring in targeted traffic, earn links, and increase your revenue.

Who doesn’t want that?

However, we both know how hard it is to get your pitch noticed in an editor’s busy inbox: You’re competing with hundreds, maybe thousands, of pitches.

You’re probably thinking: “What if they ignore my pitch or reject my content?”

Truth be told, you will get rejected. Some editors will delete your email. Others will ignore it.

So, what can you do to increase your odds of getting published?

Like anything else in life, there are best practices that you can follow to greatly increase your chances of success...and common pitfalls to avoid.

It can be done. I was able to get featured in Forbes and Entrepreneur in less than a month.

If you follow the strategies I’m about to share with you exactly, pitching will feel more natural and less scary. And you’ll be more likely to succeed.

Let’s get into it.

But first, some ground rules:

Common Mistakes

Let's be honest. This is how most people approach pitching editors:

  1. Collect a list of 100 sites
  2. Search online for a pitch template
  3. Insert the name of the editor and their publication into mail merge software
  4. Add a follow-up sequence
  5. ???
  6. Profit

Sorry to burst your bubble, but it doesn’t work that way.

How to Find The Right Publications for Your Brand

Your guest posting strategy should center around specific, highly relevant sites. In general, there are two types of sites that you can go after:

By combining the two, you can leverage their audiences to get more eyeballs on your content, and appear more authoritative to potential clients.

You can use search operators, which are special characters and commands that refine Google search results, to find potential guest post opportunities in your niche. Here are a few to try:

It’s important to make sure the blogs you’re pitching are high authority and have significant traffic. You may want to use a tool like Ahrefs to look at their estimated traffic and domain metrics.

If the metrics are encouraging, dig a bit deeper into the site to determine whether the content you want to produce will be a good fit.

Once you've done that, it’s time to start writing your pitch.

How to Write an Effective Pitch Email

In a recent interview, Forbes’ Head of Editorial, Loren Feldman, he said that he replies to only 5% of the pitches he receives.

Feldman also added that the reason he deletes most of the cold pitches is that the sender didn’t take the time to understand what type of content Forbes is looking for. In other words, he receives generic pitches all the time.

Cold pitching 101: If you don’t have a compelling reason to reach out to that specific publication, don’t.

Many people forget this advice. Instead, they complain about how hard cold pitching is and that it’s nearly impossible to get an article published on a major blog.

The truth is, once you understand how the process works, it’s possible to achieve a high success rate with the publications you pitch.

An effective cold pitch is made up of five ingredients:

  1. Intriguing subject line
  2. Friendly and specific introduction
  3. Content ideas that suit your target publication, and
  4. Personalized follow-up
  5. All delivered at the right time

Let’s discuss each one in more detail.

1. Intriguing Subject Line

You want your email to be opened, of course, and open rates are driven almost entirely by how good your subject line is.

Although editors’ inboxes are crazy, most of them try to keep up. To write an intriguing subject line, we need to understand what the editor is looking for.

Let’s consider two different types of editors.

Once you've identified the editor you plan to reach out to, how can you come up with a captivating subject line?

I can tell you to be creative and make it interesting like most articles out there, but let’s get more specific.

Editors all really want the same thing: Exclusive, non-promotional content that contributes to the overall conversation of their publication or blog. Obviously, that content needs to be well-written and factual as well.

A good subject line might be: Exclusive article on [topic area] for [writer’s name].

Before reaching out, it’s important to study the website you’re pitching. Read some articles, and try to uncover gaps in the content they haven’t yet expanded on. Use that concept in your subject line.

Another good subject line to try is: Fresh perspective on [topic idea] for [Blog/Publication's name].

Typically, being more specific in your subject lines pays dividends. A recent study on subject lines confirmed that mentioning the recipient’s first name in the subject line can increase your open rates:

So by just adding the editor’s name into the subject line, you have increased your chances of them opening your email and considering your pitch.

“Be sure to use your name, not a pseudonym or the name of your company. In the email’s subject line, make it clear you want to pitch an article, and be careful not to sound demanding (e.g., “Publish my post.” If you start with something like this, your chances of getting published drop to 1%). And don’t start the email with discussing money – start a good conversation, and then go into details.”

- Ada Durzyńska, Editor at GetResponse

I have used variations of the following subject lines in the past:

Don’t overthink it. Editors are always in need of good content, and your subject line’s role is to grab their attention, so focus on that without being misleading.

Keep it short, compelling, and undeniably targeted towards the exact person you’re reaching out to. That’s it, nothing too complicated here.

2. Friendly, Specific Introduction

One nice thing about editors is that they’re typically easy to find. They’re often active on social media, especially Twitter. Some even put their email address in their Twitter bio.

Editors appreciate it when you show them that you invested some time to figure out who they are, what they're interested in, and how they approach content strategy for their respective publications.

With a quick look at their Twitter profile you can glean lots of great information to personalize your introduction.

The types of information I'm referring to are:

Be sure to read some of their content and comment on it in your outreach. Let’s consider an example, assuming I wanted to reach out to Danny Goodwin, the Executive Editor of Search Engine Journal.

Looking at his Twitter profile, you can see that he’s really focused on writing and content marketing, both in his bio and in the content he shares.

Because he's so focused on his work, it would probably be best to read some of the content he's publishing and provide thoughtful commentary, rather than trying to force a personal remark.

My opening line might be: "Hello Danny, I really enjoyed your recent article on [topic]. The insights on [my detailed takeaway] were of particular interest."

Boom! You now stand out from leagues of people who did zero homework before reaching out, and have greatly increased the odds of that editor reading your email and responding favorably.

When you’re working on collecting editors' emails, keep a tab in your spreadsheet strictly for personalized lines to use in your introduction. It’s really easy stuff and can boost your reply rate dramatically.

Remember, the introduction can make or break your email, so take it seriously.

3. Content Ideas

Be sure to pitch ideas that are specific to their publication, and don’t go pitching the same ideas to every blog under the sun. Just think about it. If they all said yes, you’d need to write several different versions of that post unique enough to avoid being flagged as duplicate content. Not fun.

“One common mistake I see often is a pitch where the topic doesn't align at all with the topics that the editor or blog typically covers. Another related issue is a lack of overlap between the audience of the company who is pitching, vs. the readership of the publication.”

- Juliana Casale, Head of Marketing at CrazyEgg

Writing a bunch of articles and sending them to the same publications isn’t good; it’s just a good way to get your content ignored or even declined. Instead, be strategic about the content you want to guest contribute.

If your content is ultimately rejected, feel free to pitch it to another publication afterwards.

Look at the content your target publication publishes, read their guidelines, and only then pitch your ideas. Typically the scenario goes like this:

But, what to do when you can’t seem to find a gap in the content?

Enter: the Complementary Strategy

I’m not saying that sending a completed piece in an email is a BAD idea, but from my own experience, you should only do this if you have a really deep understanding of that publication or an existing relationship with the editor.

One strategy we have seen a lot of success with is the complementary content idea.

Let me explain:

Have you ever felt that a writer has done a great job with a given article, but you wish they had delved deeper into a certain aspect of it? See that as a door opening; you can be the one to fill the gap.

Read some related articles on the topics you’re most knowledgeable about to see if you can spot any opportunities, which may include subjects the publication hasn’t already covered, or angles on a familiar topic they may have missed. You can search for this content by using the search query “ + content idea” and see whether they've covered it or not.

In your pitch, mention your interest in the subject and your ideas for expanding on it. I first tried this with Forbes, and got a positive response:

Then did it again with GetResponse, who has a very popular blog:

Your pitch might look something like this: “I think this content idea would be a great fit for your blog because it expands on the writing you featured from [author’s name] offering additional details on X. As a blog/publication that targets [their audience], this idea would be of real interest to your audience.”

That’s just an example. You’ll need to add your own spin to make it really stand out.

While none of these steps are difficult on their own, very few people are ready to put in the work and effort to come up with content ideas based on research; they somehow think great content comes out of thin air.

4. Follow Their Editorial Standards

"When people have taken the time to read our publishing guidelines, it is very apparent in their email and I will respond to those often. It doesn't take that much time to do a Google search for "writers guidelines" or "publishing guidelines" for a particular site. The fact that they made an effort makes them stand out. However, some say they have read the guidelines and then send me articles they have written that don't match our guidelines; trust is lost immediately.”

- Melissa Fach, Editor at SEMrush

Beyond understanding what sort of content the publication is looking for, it can also be good to have their editorial guidelines in mind.

In case you don’t already know, editorial or publishing guidelines are sets of rules and processes that govern how a given company creates content. These could include content areas the publication will and won’t cover, guidelines on their preferred structure, standards for research and citing sources, or style preferences.

By crafting your pitch and content with these guidelines in mind, you’ll make the process easier for their editor, and consequently increase your odds of a successful pitch.

You can try the following search operators to track down their publishing guidelines:

5. Respect Their Agenda

Editors are incredibly busy people with a lot coming across their desk. They have plenty of different stakeholders to juggle — their audience, advertisers, publication owners, other staff, etc.

This doesn’t mean they’re not interested in guest contributed content. You just have to be patient and know that you’re not the only one pitching them.

A recent study by Influence & Co found that there are certain times in the year editors are in greater need of guest content.

As you can see, the best times of year to pitch guest content are:

That said, the same study found that the majority of editors report that they’re always in need of research-driven content.

If you can take away one gold nugget from this article, let it be to never underestimate the power of your own experience.

If you've lived it, you’ve researched it. Share your findings, failures, and successes. Editors can’t get enough real-world, inspiring content from genuine experts.

6. Follow Up

Sometimes your emails will get buried in an editor’s inbox, or they may read it and forget to get back to you because they’re preoccupied with other tasks.

Don’t take lack of communication personally and give up hope. Just follow up.

Studies have shown that sending several follow-ups can increase your overall reply rate dramatically:

Set yourself a schedule and stick to it. Don’t risk not getting your content published by giving up if you don't get a response to your initial inquiry.

There are two ways you can go about following up. Automate the process or do it manually.

If you prefer the latter, then you can follow this framework and track it in a simple spreadsheet.

When I follow up with an editor, here’s what it looks like:

From there, I keep sending one email a month for three months. If I don’t hear back, I research to see if the editor I was emailing is still working at the same company or if he’s left. If that’s the case, I look up the new editor and then email him.

Or you can automate all of this. We recommend using either MixMax or Yesware, both are easy-to-use software. We've included instructions for how to use both Yesware & MixMax in the free downloadable guide at the end of this article.

Build Long-Term Relationships

"Reputations are built with content, but maintained with relationships. If you publish good work and you are a good, honorable, and trustworthy human being, your reputation will grow."

- Sonia Simone, Chief Content Officer of Copyblogger

One of the most important, and easily overlooked aspects of building your brand with content and succeeding in getting your content featured on major publications is relationship building.

Put bluntly, most editors are going to be more responsive to pitches from writers and brands they already know and trust.

Of course, building trust takes time, and that’s the point.

Here are a few tips that can help you approach building a warm professional relationship with editors at publications you admire:

1. Promote, don’t just publish

"The biggest mistake I see companies make when guest posting is forgetting that they also want these posts to succeed.

What I mean by that is... They often think the job is done when the site presses publish and agrees to feature them. In reality, that's when the real fun begins. That's when they need to start distributing that content on their email list, on their Twitter, Facebook account and the various LinkedIn distribution channels to give their post the maximum reach and potential!”

- Ross Simmonds

Rather than hanging up your hat once an editor agrees to publish your post, realize that you’re job is not done. The best thing you can do is to promote it aggressively.

This means sharing it across your social media profiles, engaging with commenters and those who share the article, and possibly even asking other sites to link to the post.

If that seems like a lot of work, that’s because it is. The way you become a true partner of the publication that agreed to publish your piece is to help them reach a wider audience.

2. Take the time to thank them

It’s easy to forget, but a simple thank you can go a long way.

Whether it’s thanking someone for content they wrote which influenced your thoughts on a particular topic, or thanking someone for helping you out directly, it feels good to be appreciated.

If the editor you're in contact with recently published a guest post you sent them, be sure to note any additional effort they or their team may have put in before or after hitting the publish button.

Chances are, they did some degree of editing. Depending on the publication, they may also have put significant effort into creating custom graphics, writing social media posts about your content, or providing you feedback that can improve future articles.

Make sure they know you recognize and appreciate their work.

3. Share their work, not just what you publish for them

Make sure you’re reading a decent portion of the content published by publications you admire. Not only will you learn a lot, but you’ll be able to identify which pieces stand out, and are worthy of sharing with your followers.

This goes back to being less transactional. In order to be truly successful with content marketing, you’ll need to get out of the mindset that each interaction is a “this for that” exchange.

Just make sure the content you’re sharing is genuinely good, and relevant to your audience. You wouldn’t want to dilute your own brand by sharing content that doesn’t represent their best work.

4. Engage with them on social media, and provide genuine insights

Another often-overlooked tip to stay top of mind is to engage with that publisher (or the publication’s social accounts) even when you’re not actively pitching them.

Everyone appreciates a positive comment, and it typically only takes a few seconds.

If you want to take it a step further, elaborate on what aspect of their work you found interesting, or what other thoughts come to mind as you read it.

“I never respond to cold emails. They all sound the same. What does makes me respond is recognition of the person's name. If I've interacted with them on social media, I may recognize them and look at the request. But few take the time to build the relationship first.”

- Andy Crestodina, Co-Founder & CMO of Orbit Media

Now It’s Your Turn

If you take the time to follow the steps outlined above, you too can craft stellar pitches that get you published, but it won’t be easy.

In fact, it takes a ton of work to do content marketing the right way, and see the sort of traction that many companies only dream of.

You may have become frustrated by past attempts, in which case now is your chance to revise your strategy and try again.

We’ve put together a free download below that includes our top-performing outreach scripts, which serve as a good reference for how to reach out to editors in a way that gets results, as well as a free checklist for executing this process and our guide to automating your follow up emails.

Grab those templates, and a polished PDF version of this post by clicking the download button below. And if you find this whole process of pitching editors and producing high-quality, relevant content a bit exhausting, check out our content marketing services to have it done for you.

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Austin Mullins

Austin is the founder of Conversion Media. With a background in conversion copywriting and sales, he's able to uncover what it takes to create compelling content that moves prospects further along their buying journey.

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